Accounts Payable Specialist

Published Date: 20 July, 2023
Salary: $25-$28/Hour | Job Type: fulltime | Hiring Department:
Location: 15225 Alton Parkway, Irvine, CA Irvine CA 92618


Summary and overall objectives of the job. 

The Accounts Payable Specialist primary role is to fulfilling payments, processing and verifying invoices. Under the direct supervision of the Senior Accountant performs other duties associated with the Accounting/Finance Department. 


Essential Functions 

  • Perform coding and data entry of invoices/debit memos to ensure proper entry into AP module to interface with GL  
  • Review all invoices for appropriate documentation including purchase order, receiver, and approval prior to payment  
  • Handle vendor correspondence via phone or e-mail  
  • Investigate/resolve problems associated with processing of invoices and purchase orders  
  • Process check runs (twice a month) 
  • Match/post payables – domestic and foreign 
  • Reconcile advanced inventory purchase transactions  
  • Post debit memos to payables   
  • Reconcile credit card and expense reports  
  • File, maintain and distribute accounting documents  
  • Open/sort/distribute incoming mail  
  • Assist with pulling records required for year-end audits as needed  
  • Assist with month-end close and prepare required reports for Senior Accountant  
  • Prepares batch check runs and wire transfer/ACH through online banking – domestic and international 
  • Perform additional duties as requested  

Core Competencies 

  • Demonstrated experience in AP role  
  • Intermediate level with Microsoft Office (Outlook, Excel, Word); Sage 100 experience is preferred 
  • Must be able to read and write English fluently  
  • Organized with exceptional attention-to-detail  
  • Adaptable to change   
  • Ability to work well under pressure  
  • Reliable and punctual    
  • Enjoys working as a team   

Note: This position is onsite located at Irvine, CA 


Education and/or Experience and Physical Requirements 

  • High School Diploma or equivalent 
  • Possess a minimum of 2 years’ accounting experience 
  • Demonstrated experience in AR/AP role   
  • Must be able to remain in a stationary position for long periods of time during the shift.   
  • Bend, move, lift, carry and kneel 
  • Lift up to 25 pounds or more, over 50 pounds with assistance. 
  • Finger, wrist and hand dexterity with repetitive motion